The research projects being run on agency3000.liveminds.co.uk are being conducted by Agency 3000; they are the data controller.

This qualitative research platform is provided by Liveminds Limited, a UK-based supplier of technologies and services to the market research sector.

The following document details how Liveminds processes personal data on behalf of their clients. Specific details of how your personal data is processed for any given project will have been provided to you by the data controller when you were recruited for that project.

What personal data do we process?

Account Registration

When you were asked to participate in a research project, either by Liveminds or a third-party you will have been asked for your name and email address. We use these details to create an account for you on our research platform. Your email address will be used to inform you of how the project is progressing and what you need to do next; it will not be used for marketing communications. We will not share your contact details with any third-parties for the purpose of sending you marketing communications.

Research Projects

A qualitative research project consists of a number of questions, specific to that particular piece of research. The data controller for the project should have outlined the types of questions that will be asked and how your personal data will be used at the start of the project. If they need to ask you about any special category data, such as details about your health, they will also ask for your explicit consent to process that data.

Who will my personal data be shared with?

Liveminds will share your contact details along with your responses to the research questions with Agency 3000.

Text content will be processed and stored on our UK-based servers. Any files or media that you upload to the platform either via the website or through our mobile applications will also be processed and stored on Amazon Web Services at their Ireland-based data centre.

For projects being conducted in languages other than English, we may also share your contact details with a member of our local support network who will be available to help if you have any problems during the running of the project.

What other data do we process?

Cookies

When you use your web browser or the Liveminds Mobile iOS app to access our services, an encrypted cookie is stored on your device that allows us to keep you logged in during your session, and to store incidental data across multiple requests. This enables us to provide you with a better user experience.

Request and Error Logging, Performance Metrics, and Web Analytics

Our servers log details of the requests made to them by your web browser or mobile device (including your IP address and other device-specific information) for debugging purposes. The details of these requests and any errors that may occur during their handling will be filtered and then transmitted to the Airbrake and Fabric server and app monitoring tools. We use these tools to alert our development team to potential issues, generate aggregate usage metrics, and to help us fix any problems that may arise.

Correspondence Information

We will record any contact you make with us through email, phone, or via our Facebook page. Information submitted via our support address will be processed and stored at Desk.com. We may share your communications with Agency 3000 if you have a question that we’re not equipped to handle. This allows us ensure that the right person deals with your request and that they have access to all the information they need to respond to it.

Other Interested Parties

We will disclose your personal information to other third-parties in the following circumstances:

  • In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
  • If Liveminds Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
  • If we are under a duty to disclose or share your personal data in order to comply with any legal or regulatory obligation or request.
  • In order to enforce or apply any other agreement between Liveminds Limited and our customers.
  • In order to protect the rights, property, or safety of Liveminds Limited, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection.

How do we keep your data secure?

While the transmission of information via the internet is never completely secure, we do take all reasonable steps to ensure that your personal data is stored and transmitted securely. We regularly update and test our systems to guard against security threats.

We store your data with third-party providers that adhere to a robust set of security standards. The personal data of EU data subjects will only be transferred to, and stored in, the EEA, or countries that have been deemed adequate by the European Commission, or with providers that have an adequacy agreement in place e.g. EU-US Privacy Shield.

Your rights

You have the right to request access to the data we hold on you free of charge (unless the request is for multiple copies).

You also have the right to request the correction of your personal data if you can demonstrate that it is inaccurate or out-of-date.

You also have the right to withdraw your consent for any special category data (this includes data related to race, ethnic origin, politics, religion, trade union membership, genetics, biometrics, health, sex life, and sexual orientation).

While we do not send marketing emails to participants taking part in research projects, you nevertheless have the right to request that we do not use your data for direct marketing.

For any of the above requests, please email us at support@liveminds.com.

If you have a complaint with respect to how we have handled your personal data please contact us at support@liveminds.com so that we can investigate the matter.

If you are not happy with our response you can lodge a complaint with the Information Commissioner's Office. Liveminds Limited is an ICO-registered data controller, registration number: Z3477467.

Verifying your identity

In order to protect the confidentiality of your personal data and others’, we will ask you to verify your identity before proceeding with any request you make under this Privacy Notice.

Changes to this notice

Any changes we make to our privacy notice will be posted to this page.

v1.119th November 2018
v1.022nd May 2018

Comments

Any questions, comments, or requests you may have in relation to this privacy notice should be sent to support@liveminds.com.